To share files online you have three options and they fail differently. Here is which to use for a 2 MB invoice, a 900 MB video, and a folder a contractor needs for six weeks.
Sharing a file online sounds like one task and is really three. Sending someone a copy they will keep, giving someone access to something you keep, and moving a very large file from one machine to another are different problems, and the tool that is perfect for one is annoying for the others.
Pick by what happens after the transfer, not by what is quickest to click.
The rule that avoids most confusion: if the file will change again, share access rather than a copy. Two versions in circulation is a problem that grows on its own.
Most mail providers cap attachments somewhere between 20 and 25 MB, and the recipient's server may cap lower — a message can be accepted by your provider and bounced by theirs. Above about 10 MB, stop attaching and share a link instead. It is faster for both sides, and it does not sit in two mailboxes forever.
For genuinely large files, compressing rarely helps: video, images and PDFs are already compressed, and zipping them mostly changes the file name. Splitting an archive across parts is worse than a link in almost every case.
In Ettex, every document starts private to you and sharing is a deliberate step: invite specific people by email at Editor, Commenter or Viewer level, or switch to a link that anyone can open, with levels changed or revoked from the same panel. Storage keeps one list of everything you have regardless of which app produced it — documents, spreadsheets, presentations, images, PDFs and uploads — with a Shared with me filter, favourites, filters by date, source and size, grouping and sorting, and Ctrl+K search across the lot. Because the file lives in one place, whoever you shared with always opens the current version rather than a copy that aged.
Usually 20–25 MB, and the recipient's limit may be lower. Above roughly 10 MB, share a link instead — it is faster and avoids silent bounces.
Treat every link as forwardable. For sensitive content, invite named people so access is visible and revocable; use links for material you would not mind being public.
Upload it once and share the link, either from your storage or a transfer service. Do not split it into archive parts, and do not zip it — it is already compressed.
Revoke their access, or expire the link. This only works if you shared access rather than sending a copy — a copy cannot be recalled.
For genuinely sensitive documents shared by link, yes, and send the password through a different channel. For named-access sharing it adds friction without adding much.
Share files online by asking one question first: does this person need a copy, or access? Get that right and the size limits, the expired links and the version confusion mostly stop happening.
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