A team is the group of people you work with and the roles they hold. Everything about it — members, invites, roles, departments and settings — lives in one synced record, so what you change is what your colleagues see.

Create a team

  1. Open Teams and press Create team.
  2. Give it a name — something like “Marketing team” — and pick an icon and a colour so it is recognisable in lists.
  3. Press Create. You are the owner of the team you create.
  4. Joining someone else's team instead? Use Open an invite link and paste the link they sent you.

Invite people

  1. Open the team and go to the Members tab, then press Invite member.
  2. Type the email address and choose the role this person should have.
  3. Press Send invite. Ettex creates the invite and copies an invite link to your clipboard — send it however you like.
  4. The person shows up in the list straight away, marked as awaiting acceptance. Cancel invite removes it if you change your mind, and you can copy the link again at any time.

Only the owner and administrators can invite people, change roles or remove members.

The roles

  • Owner — the person who created the team. There is exactly one, and the role is transferred rather than assigned.
  • Administrator — full access to settings and to team management.
  • Editor — can create and edit documents and manage files.
  • Commentator — can leave comments and suggest edits, but not change the content.
  • Viewer — view-only access.
  • Guest — limited access by link to specific documents.

The Roles tab spells the same list out with what each role can do, so you can point a new colleague at it instead of explaining. To change someone's role, open their row in Members and pick a different one — the change is logged and visible to the team.

Organize members into departments

Larger teams get a second level: departments, on the Teams tab inside the team. A new team starts with Leadership, Marketing, Development, Sales and Client service, and all of them are editable — rename them, change the icon and colour, delete the ones you do not need, or add your own. Members are assigned to a department by hand, so the structure reflects how you actually work rather than a guess based on email addresses.

Find someone quickly

The Members tab has a search box plus filters by role and by status, and it tells you how many members and how many teams you have in total. Select several members at once when you want to do the same thing to all of them. Members who are currently working show as online.

Team settings

The Access settings tab holds the team-wide policy: whether members may invite others, whether two-factor authentication is required, whether guest access needs approval, whether access is restricted by IP, and who may share, export or delete the team's documents — all members, editors and admins, or authors and admins. Only the owner and administrators can change these; for everyone else the controls are visible but locked. Changes save and sync to the team automatically.

Ownership, leaving and deleting

  • Make owner transfers ownership to another member — use it before you leave a team you created.
  • Leave team removes you from a team you do not own.
  • Delete team removes the team for everyone. It asks for confirmation first, and it cannot be undone.
  • Rename and the icon/colour picker live in Manage team, next to the name.

See what changed

The Activity tab is the team's log: who was added, who was invited, whose role changed, who was removed and which invites were cancelled — each with a timestamp. Filter it by event type when you are looking for one specific change, and use Show more to go further back.

Teams are part of a paid subscription. Working on your own — your own documents, files and local work — stays free.